Seeking an experienced professional for full time position (37.5hrs/wk) to oversee day-to-day activities of local Coalition to prevent teen pregnancy. Requires strong verbal and written communication skills for work involving parents, teens, community stakeholders and the media. Experience in youth development, teen pregnancy/STI prevention desirable. Minimum requirement of a Bachelor's Degree or equivalent experience, preferably in public health/health care, human service, education, psychology, social work,
or social marketing, etc. Experience in program management, budgeting,
grant writing, board development, and public relations preferred.

Send letter of interest, resume and salary requirements to: WCTPPC, P.O. Box 3647, Hagerstown, MD 21742-3647

Job Description

Position: Executive Director, Washington County Teen Pregnancy Prevention Coalition (WCTPPC)

Employed By: WCTPPC Board of Directors

Responsibilities To: WCTPPC Board of Directors

Purpose of the job: To provide professional leadership and assistance to the president and board of directors in making the organization an effective, viable organization; and to implement board policies and plans toward the accomplishment of goals.  To be responsible for the entire operation of the organization.

Education and Experience: Requires minimum of a Bachelor’s Degree or equivalent experience, preferably in public health/health care, human service, education, psychology, social work, or social marketing. Other degrees will be considered on an individual basis. Ideal candidate will have administrative experience in program management, budgeting, grant writing, board development, and public relations.  Needs strong verbal and written communication skills for work involving parents, youth, community leaders and the media.  Experience in youth development and/or teen pregnancy prevention/STI prevention is desirable.

Principal Responsibilities:

• Confers regularly with the President of WCTPPC.  Works as a team with the WCTPPC President to implement WCTPPC board policies and goals; works in coordination with Coalition subcommittees/workgroups to develop board goals and long range plans and in reviewing progress toward goals.
• Assists the President in planning and preparing board agendas.  Supplies background information, such as definition of alternatives and their implications, and offers objective clarification of the issues.
• Attends board meetings, in non-voting capacity.   Develops and submits reports on progress, major problems, and reviews of Coalition work.
• Works with each board committee, facilitating coordination of Coalition work as related to committees in order to avoid overlap or gaps in progress toward accomplishment of goals.
• Coordinates the development of plans and budgets for the finance committee; operates within the approved budget.
• Works closely with president and board of directors to seek advice and guidance to implement national recommendations/best practices as relevant to the Coalition and the community the Coalition serves.
• Researches and applies for grants to support the goals of the Coalition.

Represents the organization and acts as a liaison: Initiates and cooperates with inter-agency collaborative efforts to serve the Coalition and to serve as an advocate for youth in the community.  Attends and participates in community meetings as appropriate.
Maintains contacts with other community groups/ businesses and stimulates interest in the work of the Coalition.

Essential Functions/Typical Tasks:

Planning

• Assists the board in organizational planning
• Provides input and recommendations for development of long term goals
• Assists Board in the formulation of annual objectives
• Prepares reports on achievement of goals and objectives

Program And Services

• Represents the Coalition Board at community activities which promote and deliver programs/services consistent with the WCTPPC mission/goals
• Offers assistance and guidance to Coalition committees/workgroups to achieve the delivery of activities that support the Coalition’s mission, values and goals
• Facilitates the involvement/support of Coalition stakeholders in Coalition activities/goals
• Maintains program records and prepares reports
• Coordinates the “Teens Have Choices” Jeopardy activity
• Distributes Parent Tool Kits (PTK) as requested and assists PTK committee as needed

Financial

• Prepares a preliminary budget for board approval
• Researches and applies for grants to support the goals of the Coalition
• Assists fiscal agent with the preparation of fiscal reports/invoices, etc.
• Provides support to the finance and fundraising committees
• Purchases products and services necessary for the operation of the organization and delivery of programs
• Ensures that expenditures are within budget

Community And Public Relations

• Communicates the Coalition’s mission, vision and values to the community
• Chairs the media advisory committee and stimulates news/publicity opportunities
• Participates in activities which link the Coalition with other organizations
• Represents the Coalition in stimulating new initiatives in the community which impact teen sexual health

Facilities Management

• Acts as liaison to the landlord
• Responds to email, mail and telephone requests
• Coordinates the maintenance and updates of the Coalition website as needed
• Maintains the appearance of the office

Committee Responsibilities

• Chairs the media advisory committee
• Assists the work group chairs of the following Coalition Committee/Workgroups: Information and Resources Subcommittee, School Based Initiatives, Faith Based Initiatives, Parent Tool Kits, Coalition Office Support Committee, Business Based Initiatives, Health Initiatives, Ad and Film Contest, Teen Advisory Group, etc.

Board Activities

• Drafts Coalition Board Meeting Agenda for Board President or Executive Committee review
• Sends Board Meeting Notices which include the agenda, previous meeting minutes, and director’s report at least one week prior to Coalition Board Meeting
• Prepares materials and proposals for board and committees
• Implements Coalition Board Meeting directives in a timely manner

Special Requirements: The Executive Director works flexible hours to meet Coalition responsibilities. Must be able to provide own transportation to community appointments and meetings as needed within Washington County. Primarily work is sedentary with some minimal light lifting of materials.  Must have sufficient computer skills to develop documents, ability to complete research on the Internet, and be able to respond to email.